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Band 3
Job overview
An opportunity has arisen for an Clerical Administrator to join our busy secretarial team within the Histopathology Department
This is a full time post (37.5 hrs per week) based predominantly at the QMC campus but cross site working at City campus may be required.
Main duties of the job
You would be working as part of a team and required to use your own initiative to provide a complete administrative service for the Consultant Histopathologists. The teams are also a key point of reference for hospital staff and outside agencies.
Duties include typing medical reports, MDT preparation, filing, scanning, minute taking and escalating priority patients.
Working for our organisation
By working for the organisation you will be able to contribute to the organisational vision and mission.
Vision: Outstanding in health outcomes and patient and staff experience.
Mission: Working together with our patients, staff and partners to deliver world class healthcare, research, education and training. A leading teaching hospital and an innovative partner, improving the health and wellbeing of the communities we serve.
Detailed job description and main responsibilities
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.
The job involves the below,
To provide an administrative service to the Department, Consultants and their teams as agreed whilst adhering to codes of practice concerning confidentiality and Data Protection.
Word processes clinical letters and other clinical correspondence as required, from audio, copy typing.
Typing of post mortems as required.
Type cellular pathology reports as required, providing cover for all teams as required.
Opens mail/email and deals with correspondence.
Co-ordinates and manages diaries for consultants on a daily basis.
Progress chase samples and reports in order to ensure compliance with agreed turnaround or target dates.
Person specification
Qualifications
Essential criteria
- 4 GCSEs inc English
- IT skills/Microsoft office skills/computer literate. Assessed from current employment and quality of application.
Desirable criteria
- RSA 3, word processing or equivalent skills
Experience
Essential criteria
- Office experience
Desirable criteria
- Minute taking
Communication & Relationship
Essential criteria
- Ability to work as part of a team/team working
- Experience in a high pressured, fast paced job
Analytical & Judgement
Essential criteria
- Good organisational skills
- Able to work using own initiative while following policies and procedures
Analytical & Judgement
Essential criteria
- Prioritises/reprioritises own workload to co-ordinate deadlines
Experience
Essential criteria
- Medical terminology knowledge from medical related employment or qualification
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation such as passports, visas and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
